Team Secretary / Administrator – Shipping Company
£25,000 – £30,000 (depending on experience)
Location: London
We are recruiting for a Team Secretary / Administrator to provide support to the Director and the wider team. This is a fantastic opportunity for someone looking to take the next step in their career within a corporate, client facing environment.
Key Responsibilities:
The ideal candidate will:
£25,000 – £30,000 (depending on experience)
Location: London
We are recruiting for a Team Secretary / Administrator to provide support to the Director and the wider team. This is a fantastic opportunity for someone looking to take the next step in their career within a corporate, client facing environment.
Key Responsibilities:
- Answer and direct incoming telephone calls
- Welcome and assist guests, ensuring a positive experience
- Provide support for online boardroom meetings
- Schedule and manage Zoom, Webex, and Teams calls, including coordinating multiple attendees
- Coordinate travel arrangements, including booking flights and hotels
- Ensure boardroom is tidy and well-stocked with refreshments
- Manage office supplies, including ordering stationery as required
- Maintain a well stocked and organised kitchen area
- Handle utility payments for three private residences
- Maintain and update a variety of spreadsheets
- Support the team with weekly accounts and financial tracking
- Manage courier and mail services
The ideal candidate will:
- Excellent organisational and multitasking skills
- Strong communication and interpersonal abilities
- Discretion and confidentiality
- Proficiency with MS Office and common office software
- Ability to work independently and as part of a team