Finance Executive (12 month FTC Mat Cover)

Finance Executive - 1 Year FTC Maternity Cover
Loughton, Essex
Hybrid working
Up to £38,000 DOE

We are currently seeking a detail-oriented Finance Executive to join a fast-paced recruitment business on a maternity cover basis. This role plays a key part in ensuring the smooth running of the weekly financial cycle, including contractor payroll, timesheet processing, invoicing, and reconciliations.

The ideal candidate will have previous finance experience within a recruitment business, with a strong understanding of contractor payroll, timesheets, and weekly billing processes.

Key Responsibilities

Weekly Financial Operations

• Manage timesheet and payroll processes, retrieving contractor hours and uploading timesheets into internal systems.
• Every Wednesday, pull timesheets from multiple portals, verify rates, and input data into the timesheet system.
• Proactively chase outstanding timesheets and support contractors with queries to ensure timely payments.
• Process weekly PAYE payroll and distribute payslips each Thursday.
• Prepare and send umbrella payroll reports.
• Issue invoices for the previous week following Friday approvals and upload supporting documentation to finance facilities.

Accounting & Credit Control

• Allocate incoming payments regularly to maintain accurate ledgers.
• Perform daily and weekly bank reconciliations and maintain accurate records in accounting systems.
• Support credit control activities, including chasing outstanding invoices and issuing customer statements.
• Monitor CRM systems for new permanent placements, confirm start dates with consultants, and track related payments.

Monthly & Period-End Tasks

• Reconcile bank and company card statements.
• Compile and provide monthly financial information to the company accountant.
• Perform final month-end reconciliations and resolve outstanding balances within the accounting system.

Candidate Requirements

• Previous finance experience within a recruitment business.
• Experience managing contractor payroll, timesheets, and recruitment invoicing cycles.
• Strong working knowledge of accounting and CRM systems (e.g. Xero, Bullhorn, or similar platforms).
• Excellent attention to detail, particularly with reconciliations and payment allocations.
• Confident communicator able to chase payments and support contractors with timesheet queries.
• Highly organised with the ability to manage weekly payroll and invoicing deadlines.

Morgan Spencer – Your Career, Our Expertise
We are proud to be one of London’s leading Executive Secretarial & Business Services recruitment consultancies, connecting exceptional talent with outstanding opportunities.
Equal Opportunities:
Morgan Spencer is committed to equality, diversity, and inclusion. We welcome applications from all suitably qualified candidates regardless of background, identity, or circumstance.
Confidentiality & GDPR:
All applications are handled with the strictest confidentiality and processed in accordance with UK GDPR and data protection legislation. Your personal information will only be used for recruitment purposes and will never be shared without your consent.

Morgan Spencer Limited, registered in England & Wales No: 4254114