Executive Assistant - Property

Executive Assistant to Co-CEOs 
Central London - ad-hoc travel to Surrey office
Hybrid (1 day from home)

An exciting opportunity has arisen for an exceptional Executive Assistant to provide high-level, trusted support to two Co-CEOs within a dynamic, growth-focused organisation. This is a pivotal role at the heart of the business, requiring discretion, commercial awareness, and confidence operating at board and shareholder level.
The successful candidate will act as a strategic right-hand partner, enabling the Co-CEOs to focus on leadership, growth, and external engagement while ensuring all administrative, organisational, and personal matters are handled seamlessly.

Key Responsibilities Executive Support

• Act as the primary point of contact for senior executives, managing diaries and priorities across multiple time zones.
• Complex calendar management (UK & EU).
• Prepare and coordinate board meetings, leadership sessions, and shareholder engagements.
• Draft, proofread, and manage correspondence, presentations, and briefing papers.
• Gatekeep effectively, filtering communications and escalating issues appropriately.
• Liaise with board members, non-executive directors, legal advisors, and external stakeholders.
• Support transaction activity (e.g., acquisitions, due diligence) through document coordination and meeting logistics.

Business & Operational Coordination

• Ensure smooth information flow across UK and EU operations.
• Track key actions, deadlines, and follow-ups from leadership meetings.
• Assist with preparation of strategy materials, internal communications, and leadership updates.
• Maintain highly organised digital and physical filing systems.
• Handle sensitive and confidential information with absolute discretion.

Travel and Events

• End-to-end coordination of UK and international travel (flights, hotels, visas, logistics).
• Support organisation of corporate events, off-sites, and client entertainment.
• Prepare detailed travel packs and itineraries.

Skills & Experience Essential

• Proven experience as an Executive Assistant supporting senior executives, ideally at CEO or Board level.
• Background in professional services, consultancy, construction, or property.
• Exceptional organisational skills with the ability to manage multiple priorities under pressure.
• Strong commercial awareness and understanding of senior leadership dynamics.
• Excellent written and verbal communication skills.
• High level of proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Absolute discretion and integrity when handling confidential matters.

Desirable

• Experience supporting multiple executives simultaneously.
• Exposure to international businesses or cross-border operations.
• Experience supporting M&A or corporate growth environments.
• Familiarity with board governance processes.

Personal Attributes

• Calm, composed, and highly professional.
• Proactive, anticipatory, and solutions-focused.
• Confident engaging with senior internal and external stakeholders.
• Flexible and adaptable, with a “no task too big or small” mindset.
• Highly trustworthy, loyal, and resilient.

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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.
 
CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998
Morgan Spencer Limited, registered in England & Wales No: 4254114