Administrator / Receptionist

Administrator / Receptionist – Leading Architects Practice (Temporary) Morgan Spencer Recruitment London | Business Support Recruitment London | London Recruitment Agency
Executive & PA Recruitment London
An exciting opportunity to be the welcoming face and organisational backbone of a highly regarded London architecture practice. If you’re a proactive, friendly and solutions-focused Administrator/Receptionist who thrives in a busy, creative environment, this is a fantastic chance to join a respected architectural studio as part of their Front of House and administrative support team. Working in a sociable office environment, you’ll play an essential role in keeping daily operations running smoothly while delivering an exceptional experience for visitors, staff and clients.

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Key Responsibilities Front of House

• Provide a warm, professional welcome to guests
• Answer calls, screen and transfer as required; relay accurate messages
• Maintain awareness of daily meetings and office activity
• Set up and clear meeting rooms
• Manage room bookings and Front of House presentation
• Liaise with the Dublin office
• Coordinate issue/return of gallery memberships, Oyster cards, keys and equipment (laptops, cameras, drone etc.)

Diary Management

• First point of contact for sickness notifications; update office diary and documentation
• Add approved annual leave to the office diary

Social & Events

• Support research and arrangements for trips, gallery visits, CPDs and staff welfare activities
• Provide drinks, refreshments and lunches for meetings
• Support Friday socials and celebratory events
• Book team lunches on request

Administration

• Book travel including flights, trains and hotels
• Process incoming/outgoing mail and deliveries
• Provide general admin support (file labels, report binding, archiving, letters)
• Troubleshoot printer issues and arrange engineer visits
• Set up tech for presentations and remote meetings

Purchasing & Supplies

• Monthly stationery checks and ordering
• Maintain stock of office consumables (paper, tea, stamps, dishwasher tablets etc.)

HR Support

• Prepare induction packs and update systems for new starters
• Check Right to Work documentation; request references
• Support talent retention processes including annual reviews, training and CPDs
• Contribute to administration of HR policies (leave requests, benefits, work experience etc.)
• Maintain PPE stock, assist with communications, coordinate leaving cards/gifts
• First aid duties and incident log maintenance

Finance

• Top up petty cash cards and maintain expense logs
• Chase supplier invoices and troubleshoot card payment issues

Remote Working

• Coordinate machine restarts
• Relay switchboard calls
• Order remote-working equipment

Studio Support

• Ensure studio environment is tidy and well-presented
• Manage archiving of files, models and drawings
• Liaise with landlord’s facilities manager for maintenance
• Maintain office furniture and organise PAT testing and fire safety checks

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Skills & Experience Required

• Previous office administration or Front of House experience (creative/architectural environments a bonus)
• Warm, positive and proactive approach with excellent people skills
• Strong organisational ability and high attention to detail
• Confident multitasker able to prioritise in a busy environment
• Comfortable solving problems independently
• Strong communication skills and polished telephone manner
• Competent with MS Office and general office systems
• Enjoys being part of a collaborative, supportive team

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What’s on Offer

• Salary: £28,000 – £30,000
• Contract: Temporary
• Hours: 8:30am – 5:00pm, office based
• Join a friendly, design-led architecture practice with a supportive culture
• Exposure to a wide variety of tasks and development opportunities
• A sociable, creative environment with regular team activities and events

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Morgan Spencer – Your Career, Our Expertise We are proud to be one of London’s leading Executive Secretarial & Business Services recruitment consultancies, connecting exceptional talent with outstanding opportunities.

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Equal Opportunities Morgan Spencer is committed to equality, diversity and inclusion. We welcome applications from all suitably qualified candidates regardless of background, identity or circumstance.
Confidentiality & GDPR All applications are handled confidentially and in full compliance with UK GDPR. Your information is used solely for recruitment purposes and will never be shared without your consent.
Morgan Spencer Limited, registered in England & Wales No: 4254114.