EA to CEO

Executive Assistant to CEO
City of London
Hybrid (3 days office-based, 2 days working from home)
Up to £70,000 per annum + bonus + benefits

The Opportunity
Our client is a leading private equity-backed professional services organisation with their head office based in the City. As the business continues to grow, they are seeking a highly capable and proactive Executive Assistant to provide dedicated support to the CEO.
This is a fast-paced and highly visible role, ideally suited to an experienced Executive Assistant who thrives on managing complex schedules, coordinating extensive travel arrangements, navigating competing priorities, and acting as a trusted gatekeeper. The successful individual will become a key partner to the CEO, ensuring their time is effectively managed and allowing them to focus on driving the business forward.

The environment is dynamic, priorities can change at short notice, and success in this role will come from being one step ahead, anticipating needs before they arise, and maintaining exceptional attention to detail at all times.

Key Responsibilities
Executive Support

• Manage a highly complex and ever-changing CEO diary, ensuring effective prioritisation of meetings and commitments.
• Act as a trusted gatekeeper, protecting the CEO's time and ensuring requests are appropriately managed.
• Anticipate upcoming priorities, identifying potential scheduling conflicts and proactively resolving issues.
• Monitor and manage the CEO's inbox where required, escalating and responding to matters appropriately.
• Prepare briefing documents, meeting packs, agendas and supporting materials.

Travel & Logistics

• Arrange complex UK and international travel itineraries, often at short notice.
• Coordinate flights, accommodation, ground transportation, visas and supporting documentation.
• Manage frequent changes to travel plans efficiently and calmly, ensuring minimal disruption.
• Track travel schedules and provide real-time support when plans evolve unexpectedly.

Stakeholder Coordination

• Liaise with senior leadership teams, board-level stakeholders and external contacts on behalf of the CEO.
• Coordinate with internal departments including Marketing, Operations, Finance and HR to ensure actions are completed and deadlines met.
• Support the preparation of presentations, reports and executive communications.
• Build effective relationships across the business while maintaining professionalism and discretion.

Events & Projects

• Support the planning and delivery of leadership meetings, off-sites, conferences and corporate events.
• Coordinate executive-level meetings and ensure smooth logistics throughout.
• Assist with business projects and initiatives as required by the CEO.

Confidentiality & Administration

• Handle highly sensitive and confidential information with absolute discretion.
• Maintain accurate records, documentation and filing systems.
• Produce high-quality correspondence, reports and presentations.
• Ensure exceptional levels of administration and attention to detail across all aspects of the role.

About You
We are looking for a seasoned Executive Assistant who has previously supported a CEO or senior C-Suite executive within a professional services environment.

Essential Experience

• Minimum 5 years' experience supporting CEO, Founder, Managing Partner or C-Suite level executives.
• Previous experience within professional services, consultancy, legal, financial services, accounting or a similar corporate environment.
• Extensive diary management experience within a fast-moving organisation.
• Proven expertise managing complex travel arrangements and logistics.
• Experience acting as an effective gatekeeper and managing senior stakeholder relationships.
• Strong experience producing presentations, reports and executive documentation.
• Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Word and Excel.
• Comfortable utilising AI tools and technology to improve productivity and efficiency.

Personal Attributes

• Exceptionally organised with outstanding attention to detail.
• Naturally proactive and able to anticipate needs before being asked.
• Calm and adaptable when managing changing priorities and last-minute requests.
• Highly resilient and comfortable operating in a fast-paced environment.
• Professional, trustworthy and completely discreet.
• Strong communication and relationship-building skills.
• Team-oriented with a collaborative approach.
• Able to work independently and use sound judgement when making decisions.

What's on Offer?

• Opportunity to support a highly visible and influential CEO.
• Long-term career progression within a successful and growing organisation.
• Exposure to senior leadership and strategic business initiatives.
• Hybrid working model with excellent central London offices.
• Competitive salary of up to £70,000 plus bonus and benefits package.

This is an outstanding opportunity for a motivated Executive Assistant who enjoys working at pace, thrives on organisation, and takes pride in being the person who keeps everything running seamlessly behind the scenes.