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Estates Team Administrator

Office & Administration
Job Type:
£25000 to £30000 per annum Benefits: benefits
Ref #:
Post Date:
09-10-2019 06:00 PM
All London
Estates Team Administrator
West London

I am looking for a self-motivated individual with the ability to use their own initiative when under pressure to work within a dynamic property services firm who represent a large number of high-profile Landlord companies. You will provide full administrative support to the Head of Estates Management, Property Managers and the wider team. You will have experience within estate/property management and be a skilled record keeper with strong attention to detail and excellent Excel skills.  

Main duties

- Manage team diaries - e.g. events, lunches and meeting room schedules
- Assist with day to day reporting and administration - e.g. collating information for external reports, preparing and editing correspondence, preparing presentations and other documents
- Assist with time management including diarising project deadlines, maintaining schedules and following up on these when necessary
- Organising travel itineraries and inspection schedules for different areas of the country
- Attending meetings - minute taking, distribution of notes and follow ups from meetings
- Accurate record management
- Preparing Property Inspection Forms and Property Management Checklists and distributing these to managing agents
- Maintaining relationships between managing agents and client landlords

The Person

- Experience within estate management or residential property
- Excellent excel skills
- Strong attention to detail
- Ability to communicate effectively, both in writing and verbally
- Ability to work to strict deadlines and manage own time
- Able to deal with pressurised situations, prioritise appropriately and make informed decisions

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