Perm: 020 7680 7001       Temp: 020 7680 7000

PA/Team Assistant to Marketing Director - Global Construction

Office & Administration
£30000 - £34000 per annum, Benefits: excellent benefits
04-05-2021 10:24 AM
All London
PA/Team Assistant to Marketing Director – Global Construction
up to £34,000

You must have experience within the Construction industry or similar

My client, an established global Construction company, are looking for an experienced PA/Team Assistant to support the Group Marketing Director and the wider Marketing team. Previous support at Director level is essential with experience managing diaries and providing admin support.

You will have proven project management experience as you will be supporting marketing and construction projects. Excellent powerpoint presentation skills are essential.

The Role

  • To deliver quality, accurate, timely and effective administration support to the Group Director and their senior team
  • Manage Group Director’s diary in a proactive manner to ensure all required meetings are scheduled with meeting room and / or connection facility.
  • Preparation of meeting agendas, attending team meetings and taking minutes, ensuring all actions from each meeting are followed up on and completed. Distribute workload / actions within the senior team on behalf of Group Director.
  • Organisation of group events and quarterly team meetings
  • Book internal and external meeting rooms and catering as required
  • Reconcile company and personal expenses for Group Director and senior team members on webexpenses
  • Raising Purchase Orders on eVision
  • First point of contact for IT issues for Group Director and direct team
  • Responsible for maintaining and updating structure chart for each team
  • Preparation of PowerPoint presentations for internal and external use
  • Typing, printing, distribution and filing and archiving of correspondence, reports etc
  • Maintain own filing system and subsequent archiving
  • Screen telephone calls, messages and correspondence and action or delegate when applicable
  • Arrange necessary travel and accommodation for Group Director and senior team, once
  • Arrange couriers ensuring documents reach their destination on time
  • Arrange for print work to be carried out by MJs as per requirements and within advised timeframes
  • Maintain awareness of new starters and ensure that their IT equipment and introduction itinerary is in place on their first day
  • Set up/close stationery accounts as and when required. Approve and order stationery on behalf of support staff, when not accessible online
  • Manage staff absences through obtaining project absence charts, ensuring all holidays are logged on CIPHR and sickness absences advised to HR

The Person

  • Proven experience within a PA/Team Assistant role
  • Knowledge and experience of the Construction industry
  • Experience supporting projects within Marketing
  • Microsoft Office (Work/Excel/PowerPoint) to an advanced level.
  • Attention to detail and accuracy
  • A confident professional manner
  • Able to communicate positively and effectively with internal and external teams
  • A flexible approach
  • Confidentiality
  • Content to take directions from another and equally able to direct others.
  • Proactive — a self-starter
  • A team player

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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Morgan Spencer Limited, registered in England & Wales No: 4254114

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