Team PA Job Details

An international Insurance provider based in the City is now looking to recruit a first class PA to provide support to its Senior Executives. The successful candidate will possess excellent organisational and time management skills as well as fantastic communication and multi tasking skills. You will be based in the magnificent City offices and will quickly become an integral of a fast paced team.

JOB PURPOSE:
To provide secretarial, administrative and organisational support to ensure the smooth running of operations.

KEY RESPONSIBILITIES:
Responsible for and preparation of documentation as directed including correspondence, reports, presentations, taking of minutes and background material for meetings.
-Maintain the Executives diary, which will include arranging appointments, overseas travel, presentations, meetings, lunches and dinners in order to ensure maximum efficient use of his time.
-Arrange meetings with direct reports and other key individuals including those living in the US so that he has regular meetings and maintains contact.
-Diary appointments to be made so that updates take place and time is managed effectively in accordance with other priorities.
-Organise business trips including booking flights, hotels, and scheduling itineraries including guests coming to the UK.
-Manage incoming post and faxes, which have to be either acted upon and/or distributed accordingly.
-Respond to invitations as requested and draft/sign routine correspondence.
-Screen telephone calls, taking and conveying messages when appropriate, meeting and greeting visitors.
-Assist in project work as required so that business issues are dealt with accurately and on time.
-Establish and maintain filing and bring forward systems.
-Collate receipts and prepare expense claims on a timely basis
-Any other ad-hoc duties as may be directed.


PERSON SPECIFICATION
Experience

Solid experience in a busy PA role providing support to senior staff
MUST HAVE EXPERIENCE IN THE INSURANCE INDUSTRY AS A PA or TEAM SECRETARY
Skills
-Microsoft Word (Advanced)
-Microsoft PowerPoint (Intermediate)
-Microsoft Excel (Advanced)
-Excellent planning, organisation and time management skills.
-The ability to priortise is essential.

Personal Attributes
Accurate with an attention to detail
Organised and Efficient
Diplomatic and discrete
Able to deal with confidential information
Have a common sense approach
Be able to use initiative when required
The ability to work under pressure
Able to deal with people at all levels and build effective relationships


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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

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